The Procurement Department shall be responsible for the following:

• To maintain and continually update standing lists of registered suppliers for the University under section 71 of the Act;
• To liaise with the PPRA in respect of the register of procuring agents;
• To prepare tender and asset disposal documents to facilitate fair competition;
• To prepare, publish and distribute procurement and disposal opportunities including invitations to tender, request for quotations and proposals, pre-qualification documents and requests for expressions of interest;
• To coordinate the receiving and opening of tenders;
• To submit a list of registered or prequalified suppliers/contractors/consultants to the Vice Chancellor for approval;
• To issue procurement and asset disposal documents to candidates in accordance with the Act and the Regulations;
• To nominate members of the various committees under the Act for consideration and appointment by the Vice Chancellor;
• To coordinate the evaluation of tenders, quotations and proposals;
• To coordinate and facilitate contract negotiation by the evaluation committee where applicable;
• To prepare and publish tender awards;
• To prepare contract documents in line with the award decision;
• To prepare and issue debriefing letters;
• To prepare and issue contract variation and tender modification documents;
• To maintain and archive procurement and asset disposal documents and records for the required period;
• To provide information, as required, for any petition, audit, investigation, debarment proceedings and review proceedings;
• To implement the decisions of the Vice Chancellor, including disposal committee and coordinating all procurement activities;
• To act as a secretariat to the tender opening, evaluation, inspection and acceptance, contract implementation and asset disposal committees;
• To liaise with the National Treasury, County Treasury and PPRA on matters relating to procurement and asset disposal;
• To prepare and submit to the National Treasury and PPRA reports required under the Act, the Regulations and guidelines;
• To monitor contract management by user departments to ensure implementation of contracts in accordance with the terms and conditions of the contracts;
• to report any significant departures from the terms and conditions of the contract to the Vice Chancellor;
• To recommend for transfer of a procurement or asset disposal responsibility to another procuring entity by the Vice Chancellor when need arises;
• To prepare consolidated procurement and asset disposal plans;
• To advise the University on aggregation of procurement to promote economies of scale;
• To co-ordinate internal monitoring and evaluation of the procurement function;
• To carry out market surveys to inform the placing of orders or adjudication by the Vice Chancellor;
• To conduct periodic and annual stock taking;
• To certify the invoices to facilitate processing of payment to suppliers;
• To recommend to the Vice Chancellor extension of the tender validity period;
• To verify that the available stock levels warrant initiating a procurement process; and
• To carry out any other functions and duties as are provided under the Act and the Regulations and any other functions that might be stipulated by the National Treasury/or

AGPO – Procurement Opportunities for the Youth, Women and Persons with Disabilities

Meru University of Science and Technology is committed to ensuring that 30% of its Procurement Budget is reserved for the special categories i.e. Youth, Women and Persons with Disabilities. We therefore wish to encourage qualified and interested bidders who fall under the special groups and have capacity to supply and deliver various items to visit the link provided below in order to be considered for registration as a supplier / service provider / contractor.

Consumption of Local Products

Meru University of Science and Technology is committed to ensuring sustainable promotion of local industries and consumption of local products. We therefore wish to encourage qualified and interested bidders who have capacity in supply and delivery of local products to visit the link provided below in order to be considered for registration as a supplier / service provider / contractor.

Access information on registration of suppliers by clicking on the link below:

MUST – Registration of Suppliers Document FY2023-2025