Due to Covid-19 pandemic, it has not been possible to conduct disaster management sensitization for staff and students physically hence the need to do so through this forum.

1. BOMB THREAT PROCEDURES

i. Record time the call was received.
ii. Exact wording (activate recorder if switchboard is so equipped)
iii. Gender of the caller.
iv. Age (young, old, teens).
v. Accent.
vi. Background noises (music, traffic, and other identifying sounds).

• If caller remains on the line, attempt to ascertain the following information:

i. Location of the bomb.
ii. When is it set to go off?
iii. Kind and size of the bomb.
iv. Where was it placed?
v. How did it get into the facility?

• The Person receiving the call should immediately notify the supervisor. The supervisor should then notify the security coordinator who will activate the facility emergency plan and take following actions:

i. Notify the local police agency and, when appropriate, notify the local fire department.
ii. To conduct a search of the facility.
iii. Should an unfamiliar or unusual object be found, DO NOT TOUCH but report location to the proper authorities?
iv. Do not use two-way radios in the vicinity of the object. Radio signals could cause a detonation.
v. Evaluate the facts and, based upon the facts at hand, determine whether or not complete or partial evacuation, is in order.

• All facilities should have a plan whereby proper searches can be made utilising certain key personnel. All such personnel should be identified by title in the plan. These personnel will be trained in search techniques and other bomb plan procedures, prior to an incident occurring. Notification of these persons should be done without alerting all employees to the emergency. The plan should be tested periodically and new assignments made a necessity in order to keep up to date with personnel changes.

2. TERROR THREAT (TERRORIST ATTACK) PROCEDURES

These procedures should be used in the event that a terrorist event happens or is suspected to happen on or near the University precincts.

i. The Chief Security Officer must be notified at once.
ii. The Chief Security Officer will notify the proper authorities and the University Management.
iii. The Security Department will close all gates to the University and thoroughly inspect all vehicles entering the facility.
iv. The Security Department will increase the frequency of roving patrols
v. The Guards will secure all doors to the main buildings
vi. If evacuation is necessary it will be at the direction of the University Management and will follow the existing fire drill procedures unless otherwise indicated.
vii. The Corporate Communications Office will coordinate all communication and will maintain accurate logs of all pertinent events.
viii. The security department company will maintain security within the University to ensure no thefts occur during the employee’s absence.

Media on Site

The following procedures should be used when any kind of media personnel comes to any of the University precincts:

i. Ask the reporter for identification and affiliation.
ii. Relay all information to the Public Relations Office, who will then advice the top management.
iii. Employees of University (unless otherwise permitted) and the Security Officers on duty are not authorized to make any comments to the press. All inquiries should be directed to the University Management through the public relations officer who will relay the same to the reporter.
iv. The Supervisor on duty will contact the reporter and ask him/her to remain where they are until an authorized University representative can meet with them for interview.

Emergency contacts include:

i. Internal Security Hotline Number- 0111800600.
ii. Police – 999
iii. Meru Fire brigade -0726173505
iv. Vigilance House (Police Headquarters) – 2240000/0726 035455
v. Anti-terrorist police unit 020 2724406
vi. Kenya red cross – hot line number 395

N/B Security starts with each one of us and we are urged to be observant and report anything unusual in our working stations.

HOD Security and safety.